Finance News
November 13, 2007
Employee Reimbursement System (ERS) - ERS is now in place within the College of Engineering. This will allow your reimbursements to be submitted electronically. The travel reimbursement form and receipts should be submitted to Mary Jane Smith as normally done for processing.
New Travel Forms - There are two new travel reimbursement forms: Employee Travel Reimbursement Form and Non-Employee Travel Reimbursement Form. The forms can be found on the Reimbursement page. The old travel forms are obsolete.
Page Updates - Travel and Reimbursements.
July 26, 2007 - New Travel Support Form
On July 30, 2007 a new travel support form, Employee Travel ERS Worksheet, will be put into place by the College of Engineering. The old travel support form will become obsolete after this date. The new form can be reached on the Reimbursements Page. Please fill the form out on the computer.
July 26, 2007 - Group Meals
If a spouse is taken on a Group Meal there must be a business reason indicated on the Group Meal Form. If your child is planning on attending a Group Meal, you must get pre-approval from the Financial Officer, Steve Koths.
May 17, 2007 - Group Meal Policy Update (FN10)
http://guru.psu.edu/policies/FN10.html
Alcoholic Beverages:
Definition - Any beverage for which the Pennsylvania Liquor Control Board has jurisdiction, including beer and wine.
(See also Policy AD18.)
Policy - Alcoholic beverages and related costs (i.e., bartending services) are only permitted to be purchased from University funds for events involving University guests, and in those cases, can only be charged to unrestricted donor funds. Alcoholic beverages and related costs cannot be charged to general funds, miscellaneous general research funds and/or endowed funds (unless the guidelines specifically permit the purchase of alcoholic beverages). There must be a valid business purpose for the event and the presence of the guests. It is not permissible to provide alcoholic beverages purchased from unrestricted donor funds at events involving only employees, employee's spouses or partners, and/or students, with certain limited exceptions (See FNG06).
Given the increased potential liability involved in providing alcoholic beverages at events funded by University funds, restrictions apply to events held at personal residences or if catered. See FNG06 for details.
April 27, 2007
New Travel Policy and Procedures effective January 1, 2007.
- Please view the New Travel Policy and Procedures.pdf for more information.
Page updated on 01/16/08